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Mobile Shelving for Medical Records
Streamline Your Medical Records Storage
Mobile shelving for medical records is transforming the way health information management departments store paper files. Despite the shift towards digital records, the need for an efficient, on-site storage solution remains crucial. Mobile shelving offers a versatile, space-saving, and secure way to manage your medical records.
Mobile Shelving for Medical Records
Mobile shelving has always been the go-to solution for storing paper medical records. As digitalization took over, the need for paper storage declined, with many institutions turning to off-site storage companies like Iron Mountain. However, since 2020, there has been a resurgence in the popularity of mobile shelving. Rising costs of off-site storage retrieval have made investing in on-site mobile shelving a wise choice. Mobile shelving not only cuts costs but also keeps records within immediate reach and under your control.
10 Reasons Mobile Shelving for Medical Records is Popular
Space Efficiency
Mobile shelving optimizes storage space by moving units on tracks, maximizing the area used for medical records while minimizing the overall footprint.
Secure Storage
These shelving units offer secure storage for confidential medical records, with options to affix locks for enhanced security.
Customizable
Mobile shelving can be tailored to fit specific needs, accommodating document boxes of all sizes to protect large volumes of records effectively.
Accessibility
Adjustable shelving allows easy access to any part of the stored records, reducing time spent searching and streamlining the storage process.
Easy to Manage
Records are easily organized and managed with mobile shelving, which can be shifted to different positions for convenient access.
Increased Storage Capacity
Shelving units can be stacked from floor to ceiling, increasing storage capacity—ideal for smaller practices with limited space.
Cost-Effective
Mobile shelving is an affordable alternative to traditional filing cabinets and bookcases, offering reliable storage at a fraction of the cost.
Cut Down on Clutter
This shelving solution keeps spaces organized and clutter-free, eliminating the need to search through stacks of documents.
Durable
With proper care, mobile shelving can last for years, providing reliable storage for medical records.
Easy to Clean
Manufactured from microbial material, mobile shelving units are easy to clean and disinfect, maintaining a sanitary storage environment.
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Archived Records on Mobile Shelving
Archived records are stored in uniform-sized archival boxes, creating an orderly and aesthetically pleasing storage system. For unboxed records, standard file shelving provides an even better solution, maintaining organization and accessibility.
Conclusion
Mobile shelving for medical records is a smart investment for any health information management department. It offers a cost-effective, secure, and efficient solution for storing essential documents. Whether you’re managing a small practice or a large medical facility, mobile shelving can meet your needs.
Why Choose Us?
Over 30 Years Of Experience
We design and install the right storage solutions for your specific needs
Custom
Options
We offer a range of customizable options to meet your unique needs
Customer Satisfaction
We are committed to excellent service and support, ensuring satisfaction with every purchase
Competitive Pricing
We offers competitive pricing, making it easy to find a solution that fits any budget
How It Works
Experience the streamlined process of Material Handling USA’s Warehouse Solutions, guiding you from consultation to implementation with personalized solutions and ongoing support.
Personalized Storage Solutions for Your Practice. Speak with our experts to find the perfect mobile shelving setup for your specific needs. Get a free, no-obligation consultation today! Book a Free Consultation
Frequently Asked Question
Mobile shelving is a storage system that uses movable units on tracks to maximize space efficiency for storing medical records.
The rising cost of off-site storage retrieval has made on-site mobile shelving a more cost-effective and convenient option.
Yes, mobile shelving can be tailored to fit specific document sizes and storage needs.
Yes, mobile shelving units can be locked to ensure the security of confidential medical records.
The adjustable units allow easy access to any part of the stored records, reducing search times and improving efficiency.
Sharon L. Hancey
First District TCE of Administrative Office of the Courts
The team was very supportive
“ They were extremely attentive in assessing our needs in Logan. They provided several plans to show us our shelving options. ”
Julie Froff
Assistant Clerck of
Third District Court
We Also appreciated, at the time of installation, the courteous and professional manner in which the installers conducted themselves.
“ We have been using the system now for about six moths and are happy to report that it has been a wonderful addition to our office. It is easy to operate and keeps our filing area neat and organized, and most importanly, providers us with unlemited space for growth at this time. We are completely satisfied with your product. ”
Lila Abersold
Visual Arts Coorndinator of Utah Arts Council
They were also great to work with.
“ The track and system Material Handling USA recently installed is working very well Your isntallation people were able to adjust the tracks on the uneven floor in our storage space. ”
Nancy Herd
Human Resources Manager of Ray Quinney & Nebeker
You guys are great! Thanks so much for working so hard to getus into our new space.
“ Thank you a million times for the these killer Jazz tickets! I am just so excited to go and rub shoulders with every other "pretentious" person in Material Handling USA! How Awesome! ”
Maximize Your Space!
Optimize Your Storage Capacity! Learn how mobile shelving can help you make the most of your available space, reducing clutter and increasing efficiency.
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Specifications Summary for High-Density Mobile Storage Units (Mechanically Assisted Movement)
The high-density mobile storage system by Material Handling USA is designed for efficient space utilization and optimal storage performance. Below is a summary of the key specifications:
General Requirements:
- Includes mechanically assisted carriages with tri-spoke handles and related equipment to support new or existing storage housings.
- Requires a base floor capable of withstanding system weight and a finished floor material installed within the system footprint.
System Description:
- Storage housings are mounted on wheeled carriages that ride on steel rails, creating roving aisles to optimize space. Carriages are welded structural steel with machined wheels and permanently lubricated bearings.
- Drive controls include triple-arm ergonomic handles with ADA-compliant reach. Safety locking mechanisms are integrated into each carriage control to prevent unintentional movement.
Performance Requirements:
- Carriages support up to 4,000 lbs. of load with only 1 lb. of user effort.
- System complies with ANSI, ASTM, and seismic codes. Rail and carriage designs ensure precise alignment and smooth, non-slipping movement.
Materials and Finishes:
- Metal components are finished with a durable, non-VOC Gloss-Tek™ powder coat, resistant to scuffs and scratches. Optional finishes include antimicrobial and electrostatic dissipation (ESD) coatings.
- Laminate panels are available in high-pressure and low-pressure finishes, with customizable colors and patterns.
Manufactured Components:
- Rails: Constructed of Type 1045 steel with zinc-phosphate coating for rust prevention. Rails are leveled with grout and anchored to the floor, ensuring precise alignment and load transfer.
- Carriages: Welded steel construction with powder-coated finishes, vibration-proof fasteners, and a load capacity of 1,000 lbs. per linear foot.
- Wheels: Precision-machined cast ductile iron with permanently lubricated bearings rated for 4,400 lbs. dynamic load per wheel.
- Drive Systems: Options include direct drive, line shaft drive, or synchro drive mechanisms for smooth operation and precise movement.
Safety Features:
- User-activated safety locks on each carriage. Optional features include dual-aisle locking mechanisms and self-contained safety brakes.
- End panels cover drive mechanisms for aesthetics and safety, with options in steel, laminate, or solid wood finishes.
Submittals and Documentation:
- Includes dimensional drawings, product data, warranty, and maintenance manuals. Samples of finishes and reference lists for similar installations are provided upon request.
Installation and Quality Control:
- Systems are installed on level floors per manufacturer instructions. Post-installation verification ensures alignment, smooth operation, and aesthetic consistency. Adjustments are made for proper tracking and gap alignment.
Maintenance and Training:
- Comprehensive training is provided for owner personnel on system operation, preventative maintenance, and minor repairs.
This high-density mobile storage system ensures long-term reliability, ergonomic functionality, and space-saving performance, tailored to meet project-specific requirements.
Specifications for Metal Storage Shelving (Four-Post)
Specifications Summary for High-Density Mobile Storage Units (Low Profile Electrically Assisted Movement)
The High-Density Mobile Storage Units by Material Handling USA optimize space using low-profile, electrically powered carriages with advanced safety features.
- Construction: Welded steel carriages with machined wheels, 1/8 HP 24 VDC motors, and permanently lubricated bearings.
- Drive System: Smooth, non-slipping motion via direct, line shaft, or synchro drive. Carriages move at up to 3 inches/second.
- Safety Features: Includes infrared safety sweeps, aisle entry sensors, and optional dual safety sweeps.
- Performance: Supports 750 lbs./linear foot, meets ANSI, ASTM, UL, ADA, and seismic requirements.
- Finishes: Gloss-Tek™ powder coat with optional antimicrobial or ESD coatings; laminate and solid wood panel options available.
- Optional Accessories: Aisle lighting, programmable controls, UPS battery backup, and fire/night park modes.
Installation: Installed per manufacturer’s guidelines on leveled rails with grout. Field adjustments ensure proper alignment and smooth operation.
Training: Includes operational demonstrations and maintenance instructions for owner personnel.
This system provides durable, efficient, and customizable storage with advanced safety and control options. Visit mh-usa.com for more details.
Specifications Summary for Metal Locker Accessories
Penco Products, Inc. offers durable, versatile accessories to enhance locker functionality and meet storage needs.
Key Features
- Locks: Keyed or combination options with master-key capability.
- Shelves: Full-width and L-shaped half shelves made from 16-gauge steel, with optional back rails for extra support.
- Footlockers: 14-gauge recessed lids with rubber bumpers for quiet operation and reinforced channels for added strength.
- Coat Rods: Full or half-length options compatible with partitions.
- Security Boxes: Lockable 16-gauge doors with reinforced frames.
- Benches: Adjustable metal or lacquered hardwood options.
Specifications
- Complies with ASTM A1008/A653 and ADAAG standards.
- GREENGUARD Gold Certified for sustainability.
- Designed for various locker sizes (e.g., 18”, 24”, 30” widths).
Installation and Maintenance
Accessories are securely installed per manufacturer guidelines. Products are delivered in protective packaging to maintain finish quality.
For more details, visit pencoproducts.com.